The Finance Administrator will play a key role in supporting the day-to-day financial operations of the business. Working closely with internal teams and the External Accountant, this role will assist in delivering smooth processes across Accounts Payable (AP), Accounts Receivable (AR), Payroll, and Month-End Reporting. This is an ideal opportunity for someone detail-oriented, proactive, and eager to contribute to the financial backbone of a fast-paced, growth-oriented organisation.

This position requires a self-driven, high-energy, professional who’s passionate about disrupting an industry and wants to be rewarded for their performance and contributions.

We believe that with a growth mindset, tech-first innovation, and focused execution, anything is possible. We value others’ insights and ideas to build a collaborative, entrepreneurial, and lighthearted environment.

Key Responsibilities;

Accounts Payable & Banking;

• Support the coordination and processing of internal AP activities and supplier payments.
• Assist with internal money movements between corporate bank accounts.
• Review and process employee expense submissions, ensuring they are complete, compliant, and correctly coded.
• Support the reconciliation of expense transactions and follow up on discrepancies or missing information.
• Weekly cash flow monitoring and the production of a weekly report on cash inflows and outflows for the Executive Management Team.

Accounts Receivable;

• Monitor AR activity, flag overdue balances, and support follow-up communication with customers.

Payroll & Reconciliation;

• Track payroll inputs and outputs for accuracy.
• Support monthly payroll reconciliation and liaise with the External Accountant to resolve any issues.

Month-End Close & Reporting;

• Draft initial journal entries for validation and posting by the External Accountant.
• Assist in preparing and maintaining prepayment and accrual schedules.
• Contribute to internal month-end checklists and preparation of supporting documentation.

Compliance & Audit Support;

• Compile and maintain records to support tax filings and audit processes managed by the External Accountant.

Core Competencies and Skills;

• Attention to Detail: Accurately manage financial data and documentation.
• Organisation & Time Management: Capable of juggling multiple priorities in a structured and timely manner.
• Analytical Thinking: Able to spot discrepancies and flag issues early.
• Communication: Clear, concise, and professional communication with both internal and external stakeholders.
• Collaboration: Willingness to support others and work as part of a small, agile team.
• Adaptability: Comfortable operating in a fast-paced and evolving environment.
• Tech-Savvy: Confident working with financial tools such as Excel; experience with platforms like Xero, Payhawk, or similar is a plus.

Skills and Qualifications;

Essential;

• Early Study or looking to study ACA/ACCA qualifications
• 1-3 years experience as a Accountants Assistant / Finance Assistant
• Proficient in Microsoft Office (Excel in particular)
• Proficiency in accounting software, such as Xero and/or NetSuite
• Strong mathematical and analytical aptitude
• Exceptional attention to detail
• Excellent collaboration and communication skills

Desirable;

• Experience in startups/scaleups
• Experience in insurance
• Excellent knowledge of cost accounting and reporting

About Us;

We’ve combined groundbreaking AI and industry expertise to create a service that goes beyond conventional cargo insurance. This is holistic freight protection.

With trailblazing end-to-end InsurTech, our mission is simple: empower brokers to better serve the freight community, maximizing profits and minimizing losses for all.

At Loadsure, we celebrate the spirit of individuals and empower them to grow. Fostering a culture of personal freedom, mutual respect, and collaboration, we enable the professional success of each person, regardless of race, ethnicity, culture, nationality, religious belief, sexual orientation, gender identity and expression, age, marital status, or disability. Understanding, communication, respect among all people: This is how we’re nurturing a diverse and inclusive workplace in which everyone can thrive.

We Strive for continuous growth and excellence in everything we do.

We Unite through collaboration, leveraging our diverse strengths to achieve common goals.

We Pioneer innovative solutions, embracing new technologies and forward-thinking approaches.

We Deliver outstanding results, ensuring reliability and quality in every project.

Why work for Loadsure?

• Competitive salary
• Fantastic company stock options
• Remote working with great flexibility
• 25 annual leave days, in addition to our recognised national holidays
• Enhanced maternity/paternity/adoption/shared parental leave
• Birthday day off
• Subsidised gym/wellbeing membership
• Strong healthcare coverage for employees and their families
• A culture of work-life balance
• A community that gives back
• Engaging and collaborative work environment
• An exciting opportunity to work with a talented team that’s passionate about what they do and believes in their product and people
• Career development opportunities
• Online learning platform

loadsure.net

Department

Finance & Admin

Role

Finance Assistant

Locations

London

Remote status

Hybrid

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