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HR Operations Specialist

Safeguard Global

Safeguard Global

People & HR, Operations
Hungary
Posted on Thursday, December 21, 2023

How would you like to team up with colleagues from the Americas, Europe, and Asia? We call ourselves Guardians, and there are over 1800 of us across the world. We understand that each one of our Guardians is unique, each with their own style of working. Our ‘Work in Any Way’ model means you’ll have the freedom to choose where and how you work best.

Role Overview:


The HR Administration Assistant role is critical in providing full HR lifecycle administration support both locally within our Hungary office and remotely across our wider business, including but not limited to the EMEA and USA regions.

How you will make a difference:

Key responsibilities include but are not limited to:

Payroll and Benefits

  • Working collaboratively with the other HR team members and with the outsourced payroll providers, to ensure that Safeguard Global employees are paid accurately and on time each month for various locations; including but not limited to Hungary

  • Timely and accurate submission of payroll data to relevant partners

  • The collation and appropriate administration of all payroll and benefit related documentation, such as medical certificates, receipts relating to benefits, fit notes etc.

  • Accountability for timely receipt and delivery of net pay and payroll reports in line with agreed upon payroll schedules, acquiring relevant approvals internally and storing records in a standardized method

  • Accurate reconciliation and validation of data to ensure accuracy of payroll

  • Review and distribution of employee payslips where applicable

  • Handling payroll and benefit related queries from Safeguard Global employees and the wider HR team

  • The timely and compliant administration of benefits for various locations, including but not limited to those in relation to the Cafeteria plan and home travel benefits in Hungary

  • Supporting the HR Business Partners’ with administration relating to the renewal of any benefits plans, providing support to employees with administrative questions

  • Coordination of new joiner documentation ensuring that our payroll partners receive relevant documentation such as ID and address confirmations in a timely manner;

  • Responsible for the coordination of all relevant exit papers, ensuring that our exiting employees receive the required documentation in a timely manner;

  • Providing ‘back-up’ cover for payroll administration across global regions in the event of team holidays, absences etc.

  • Additional payroll and benefit related duties as required

Employee Records

  • Create and maintain up to date and accurate, electronic and system-based records for employees within various locations

  • Create and maintain up to date and accurate hard copy filing, within the Hungarian office, ensuring that the minimal legal requirements for record keeping are met, for example including those in relation to the requirement for ‘wet signatures’

  • Create and communicate employment related change letters to employees within various locations, again ensuring that legal requirements are met and that all documentation is stored in the appropriate files

  • Ensure that relevant documentation is on file for employees, for example approvals for hiring, right to work documents, contracts of employments, change letters etc.

  • Be responsible for the integrity and accuracy of the data within your remit at all times.

Recruitment, Onboarding and New Hire Administration

  • Create, prepare for review by the HR Business Partners and send offer letters, contracts of employment, benefit summaries etc. to prospective employees

  • Effectively ‘onboard’ new hires regarding payroll and system administration, ensuring that all ‘right to work’ documentation is reviewed and shared with payroll providers as applicable in a timely manner

  • Manage the completion of Safeguard pre-hire checks, working with relevant outsourced partners and escalating any alerts to the HR Business Partners as required

General Administration

  • Be accountable for the integrity of the data within your remit at all times

  • Support with audit requests and other ad-hoc administrative tasks, such as system updates etc.

  • Provide references on behalf of employees as required, for example in relation to mortgages, rental, employment etc.

  • Be accountable for the administration of annual events such as tax declarations, annual leave reconciliation, updating HR systems with annual public holidays etc.

  • Be a key point of contact for employee queries, in particular those related to payroll and benefit processes, monitor the HR query inbox

  • Support with visa related administrative tasks as required

  • Support with the administration of office engagement initiatives

  • Be involved in project work that can help drive continuous improvement within our business

  • Any other administrative tasks or duties that can support the wider Global HR team

What will give you an advantage:

  • Strong administration and organisational skills essential

  • Excellent English written and oral communication skills essential

  • High levels of attention to detail

  • Proficient in the use of Microsoft Office, especially excel and word

  • Must be thorough and methodical in approach

  • Good client management skills

  • Ability to multi-task and prioritize

  • Self-directed individual with initiative

  • Analytical

  • HR administration experience desirable

  • Payroll administration experience desirable

Global Benefits

  • Autonomy & Flexibility (Work in Any Way): Be supported with as much flexibility as possible.

  • Bonding Leave: Enjoy paid leave to bond with your new family member.

  • 2 Charitable Days: Contribute to causes you believe in.

  • Reward & Recognition Program: Be rewarded for your success and championing our values.

  • Corporate bonus/SIP: All Guardians are eligible for our annual bonus scheme or sales incentive plan.

Why become a Guardian:

  • 🌎 International Environment: Our teams are borderless. Interact, collaborate, discover cultures, and expand your personal network beyond your country.

  • 🧑‍🤝‍🧑 Our Culture: We are nurturing a workplace where everything you do is in harmony with who you are. Where your ideas will always find their way to our leaders, and your contribution recognized.

  • 🕐 Autonomy & Flexibility (Work in Any Way): As a fellow Guardian, you will decide when, how and where you work best. We value results, not working hours.

  • 🕮 Learning: Even though perfection is impossible to reach, we support everyone striving towards it by providing you access to 2 learning platforms. Learn at your own pace, as much and whatever you need.

  • Valuable Experience: Wherever you go, challenges will await you. At Safeguard Global you will find the “right” challenges to hone you into the ultimate professional.

Who we are and what we do:

Safeguard Global is an international company with multiple offices across the globe. We enable over a thousand organizations to hire, onboard, manage and pay employees in over 165 countries. It's all about the people. We hire the best talent from across the globe, allowing you to learn about new cultures and interact with many different people worldwide.

It's all about the people. First, we hire the best talent from across the globe, thus allowing you to learn about new cultures and interact with many different people worldwide. We also invest in efficient tools and balance a combination of agile technologies, in-depth local market expertise, and excellent service.

For more information about our solutions, visit: www.safeguardglobal.com

Next Steps:

To apply, please click on the following link. We wish you all the best with your application. Should your application meet the requirements of the position we will be in touch to arrange the next stage, or we will update you if you have been unsuccessful.

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At Safeguard Global, we are committed to providing an environment of mutual respect where equal employment opportunities are available to all applicants and Guardians.