Dutch Payroll Implementation Specialist
Job Title: Implementation Consultant- NL payroll
Reports to: SafeguardGlobal NL General Manager
The Implementation Consultant (IC) position role is to gather the data needed to set up the payroll project in the Dutch ( Netherlands -NL) payroll engine, perform this set up and associated reports alone or with the help of a payroll provider software engineer, manage the project in its early days from the data gathering phase, till first month of Go live, having managed and produced in between the monthly parallel runs needed to have a perfect setup and produce the monthly payroll.
The IC is responsible for the project management till the Go live if the project is managed only at local market (LM) level or follows the guidance and phasing (and then use Safeguard (SG) templates) of the Global Implementation team.
TASKS- DUTIES – THE ROLE:
The tasks decsribed below are the main ones, the mission of IC is not limited to those ones as the role may evolve or the IC may receive additional business related missions NLom his hierarchy.
Support Dutch GM if needed in RFP calls in explaining NL Payoll specifics and how Implementation is taking place NLom a NL payroll engine and process perspective
Support Global Managed Payroll (GMP)/Implementation team on calls with clients to complete the NL payroll specifics explanations and templates adaptations if needed
Complete the NL LM part of the SG global implementation team documents to align Unity (SG GMP software) – NL payroll engine and client input.
Send to Global Implementation team and/or client the NL LM information and template needed to set up a NL Payroll in our NL payroll engine: summary of data and NL statutory files gathered in the excel called «Master data info required»
Explain to GMP team and/or client the NL country service list to define/fine tune the exhaustive list of services (some of them included in the standard payroll package, some of them being additional services selected by the client) so our NL team know what services we will deliver, we can map and set them up in the Country Service Description (CSD) and aligned between client/GMP and Unity level/NL Payroll team
System Build (SB)
Based on the different set of data contained in Gross to Net (GTN), previous DSN, master data files, CRM, and all HR/CBA/client specific agreement, create in the payroll engine:
Payroll Project including all the different locations (établissments)
Creation of specific codes (rubriques)
Specific client/CBA setup (paramétrage) including all permanent and variable entitlements as well as the health/life insurance social contracts and contributions
Load the current civil year historic of payroll data up to the month prior to the parallel run including all the payslips and other payroll docs Parallel
Help the GMP team with the mapping of our local codes to the global ones.
Perform as needed (usually 1 up to 3) parallels payroll runs: calculate the payroll as if Safeguard was the provider and deliver all the output and then analyse through a reconciliation the differences we might have with the client’s current payroll provider. The objective is to understand if there’s the need of adjusting any setup NLom our side and erase the differences. This reconciliation is done by comparing both GTN and payslips.
Continue to support GMP Implementation team, with any adjustments on the mapping.
Prepare Go live and manage all interactions, additional requests or set up at LM level
Tranistion to Payroll Production
Prepare the transition to Production/Operations by creating the client profile template and organise with Payroll Team leader the client account creation in Global Unity (GU)
Prepare a call before the last parallel run with the Operations Payroll Specialist (OPS) who will take on the project and discuss about client specificities. The OPS will integrate the process in the last parallel run. This is to help having a smooth transition to the Go live.
Support the OPS during the first month of production by keeping the ownership at LM of relationship with client/GMP team and verifying the input and output of the Payroll.
Transfer completely ownership, all access, data to the OPS after 1st month of production
JOB PROFILE REQUIREMENTS AND QUALIFICATIONS:
Bachelor’s degree. Degree in business related field would be an advantage.
Full knwoledge about NL payroll and NL HR related legislation
Full knowledge about current NL Payroll engine set up: AFAS
Minimum level of Cambridage level C1 in English and fluent in Dutch language ( C2) , written and oral communication skills are essential.
Past knwoledge on Numbers Software is a plus
Strong proficiency in Microsoft Office, Mainly Xls, but Word also
Excellent verbal and written communication skills, along with strong interpersonal skills. Must have the ability to comfortably interact & communicate with all levels of the organization.
A self-starter personality with ability to adapt to shifting priorities and meet deadlines in a changing environment.
Strong administration and organisational skills are essential.
High levels of attention to detail.
Good client management skills.
Ability to multi-task and prioritise.
Self-directed individual with initiative.
HR related experience would be an advantage.
At Safeguard Global, we are committed to providing an environment of mutual respect where equal employment opportunities are available to all applicants and Guardians.