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Dutch Payroll Implementation Specialist

Safeguard Global

Safeguard Global

Accounting & Finance
Multiple locations
Posted on Tuesday, June 25, 2024

Why join Safeguard Global? 👀

We want to help you “Work in Any Way - that means, making time for family, commitments, and life outside, so that you can have the best of both worlds. When you own what you do and are driven to deliver, you have the flexibility to decide where and how you work. 🚀

Our roles aren’t just remote and hybrid first—they break free from the traditional ways of doing things, paving a way for A Job That Works for You.

How you will make a difference:

The Implementation Consultant (IC) role is to gather the data needed to set up the payroll project in the Dutch (Netherlands - NL) payroll engine, perform this set up and associated reports alone or with the help of a payroll provider software engineer, manage the project in its early days from the data gathering phase, till first month of Go live, having managed and produced in between the monthly parallel runs needed to have a perfect setup and produce the monthly payroll.

  • The IC is responsible for the project management till the Go live if the project is managed only at local market (LM) level or follows the guidance and phasing (and then use Safeguard templates) of the Global Implementation team.

  • The mission of IC is not limited to the tasks described above as the role may evolve or the IC may receive additional business related missions from his hierarchy.

  • Support Dutch General Manager if needed in client calls in explaining NL Payroll specifics and how Implementation is taking place from a NL payroll engine and process perspective.

Data Gathering:

  • Support Global Managed Payroll (GMP)/Implementation team on calls with clients to complete the NL payroll specifics explanations and templates adaptations if needed.

  • Complete the NL LM part of the Safeguard global implementation team documents to align Unity (Safeguard GMP software) – NL payroll engine and client input.

  • Send to Global Implementation team and/or client the NL LM information and template needed to set up a NL Payroll in our NL payroll engine: summary of data and NL statutory files gathered in the excel.

  • Explain to GMP team and/or client the NL country service list to define/fine tune the exhaustive list of services (some of them included in the standard payroll package, some of them being additional services selected by the client) so our NL team know what services we will deliver, we can map and set them up in the Country Service Description (CSD) and aligned between client/GMP and Unity level/NL Payroll team.

System Build (SB):

  • Based on the different set of data contained in Gross to Net (GTN), previous DSN, master data files, CRM, and all HR/CBA/client specific agreement, create in the payroll engine:

- Payroll Project including all the different locations (établissments);

- Creation of specific codes (rubriques);

- Specific client/CBA setup (paramétrage) including all permanent and variable entitlements as well as the health/life insurance social contracts and contributions;

- Load the current civil year historic of payroll data up to the month prior to the parallel run including all the payslips and other payroll docs Parallel;

- Help the GMP team with the mapping of our local codes to the global ones.

  • Perform as needed (usually 1 up to 3) parallels payroll runs: calculate the payroll as if Safeguard was the provider and deliver all the output and then analyze through a reconciliation the differences we might have with the client’s current payroll provider. The objective is to understand if there’s the need of adjusting any setup from our side and erase the differences. This reconciliation is done by comparing both GTN and payslips.

  • Continue to support GMP Implementation team, with any adjustments on the mapping.

  • Prepare Go live and manage all interactions, additional requests or set up at LM level.

Transition to Payroll Production

  • Prepare the transition to Production/Operations by creating the client profile template and organise with Payroll Team leader the client account creation in Global Unity (GU).

  • Prepare a call before the last parallel run with the Operations Payroll Specialist (OPS) who will take on the project and discuss about client specificities. The OPS will integrate the process in the last parallel run. This is to help having a smooth transition to the Go live.

  • Support the OPS during the first month of production by keeping the ownership at LM of relationship with client/GMP team and verifying the input and output of the Payroll.

  • Transfer completely ownership, all access, data to the OPS after 1st month of production.

What will make you stand out:

  • Bachelor’s degree: degree in business related field would be an advantage.

  • Full knowledge about NL payroll and NL HR related legislation.

  • Full knowledge about current NL Payroll engine set up: AFAS.

  • Minimum level of Cambridge level C1 in English and fluent in Dutch language ( C2), written and oral communication skills are essential.

  • Past knowledge on Numbers is a plus.

  • Strong proficiency in Microsoft Office, Mainly XLS, but Word also.

  • Excellent verbal and written communication skills, along with strong interpersonal skills. Must have the ability to comfortably interact & communicate with all levels of the organization.

  • A self-starter personality with ability to adapt to shifting priorities and meet deadlines in a changing environment.

  • Strong administration and organizational skills are essential.

  • High levels of attention to detail.

  • Good client management skills.

  • Ability to multi-task and prioritize.

  • Self-directed individual with initiative.

  • HR related experience would be an advantage.

Who we are and what we do:

Safeguard Global is….Global! With offices worldwide, we help 1500+ companies hire, manage, and pay employees in 170+ countries. It's all about people! Join us to meet diverse folks, explore new cultures, and connect with amazing folks from around the globe. 🌎

Our Global Benefits :

  • 💻 Autonomy & Flexibility (Work in Any Way): Be supported with as much flexibility as possible.

  • 🍼 Bonding Leave: Enjoy paid leave to bond with your new family member.

  • 🎁 2 Charitable Days: Contribute to causes you believe in.

  • 🏆 Reward & Recognition Program: Be rewarded for your success and championing our values.

  • 💰 Corporate bonus/SIP: All Guardians are eligible for our annual bonus scheme or sales incentive plan.

  • 🏢 Coworking Space: Need to meet with a client, utilize admin services or just get out of the house? We’ve got you covered with flexible workspace options based on location.

Why become a Guardian:

  • 🌏 International Environment: Grow your network internationally and collaborate across the world. Interact, discover cultures, and tap into local expertise.

  • Our Culture: We emphasize the people factor in everything we do. Our nurturing culture ensures your ideas reach our leaders and your contributions get the recognition they deserve.

  • 📚 Learning: We support your continuous growth by providing access to 2 learning platforms, where you can learn at your own pace.

Next Steps:

To apply, please click on the following link. We wish you the best with your application. Our Guardian promise to you is to keep in touch to arrange the next stage should your application meet the position's requirements, and or a gentle update if you have been unsuccessful at this time.

Welcome to the Future of Work! 🌐

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At Safeguard Global, we are committed to providing an environment of mutual respect where equal employment opportunities are available to all applicants and Guardians.