At Safeguard Global, we're not your average company. Sure, we enable global expansion without the risk for over 1,500+ customers in nearly 190 countries, but what really makes us tick is giving our Guardians the freedom to work in a way that suits your style.

Our Portugal Staff Leasing market is growing and we are seeking a highly organized and detail-oriented HR and Operations Administration Specialist to support the daily administrative and operational functions of our Portugal team.

The successful candidate will play a key role in ensuring efficient HR processes, accurate employee records, compliance with company policies, and smooth coordination of administrative activities. This role requires strong organizational skills, attention to detail, and the ability to manage multiple administrative tasks in a fast-paced environment.

Key Responsibilities

HR Administration

• Maintain and update employee records, HR databases, and personnel files.

• Support the employee lifecycle process, including onboarding, contract preparation, and offboarding documentation.

• Prepare and manage employment contracts, amendments, and HR documentation.

• Ensure accurate maintenance of HR systems and personnel data.

Payroll & Benefits Support

• Assist with payroll preparation and coordination with payroll providers.

• Track employee attendance, leave balances, and absences.

• Support administration of employee benefits, including health insurance and other benefits programs.

• Ensure accurate submission of payroll-related documentation.

Employee Support

• Act as a point of contact for employee HR-related administrative inquiries.

• Provide guidance on company policies and HR procedures.

• Assist employees with documentation requests such as employment verification letters.

HR Operations & Compliance

• Ensure compliance with company policies and local labor regulations.

• Maintain confidentiality of sensitive employee information.

• Support internal HR audits and documentation management.

• Assist with updating HR policies and procedures.

Recruitment & Onboarding Support

• Assist the recruitment team with administrative tasks related to hiring.

• Coordinate interview schedules and candidate documentation.

• Prepare onboarding materials and organize new employee orientation processes.

Office Administration / Back-Office Support

• Support general administrative operations including document management and internal coordination.

• Assist with office management tasks such as vendor coordination, office supplies, and internal logistics.

• Provide support for internal HR projects and operational initiatives.

What will give you an advantage:

• Administration experience within the recruitment agency or staffing environment.

• Good attention to detail with a keen eye for numbers and data integrity.

• Strong communication and interpersonal skills, with the ability to influence, negotiate, and build lasting relationships.

• Fluent in Portuguese and English, with excellent written and verbal communication skills.

• Organised multitasker, proactive and goal-driven, able to flourish in a fast-paced, client-focused environment.

• High ethical standards, always maintaining confidentiality and professionalism.

Our Global Benefits :

• 👨‍💻 Autonomy and Flexibility (Work In Any Way): Remote first, with the flexibility to include life needs like school runs and gym breaks in your schedule, all while maintaining a high standard of work.

• 🌴 Generous leave: Enjoy a competitive leave package including paid bonding leaves for new additions to your family

• 🎁 Make a difference: Get 2 paid charitable days off to contribute to causes you believe in

• ✈️ International environment: Grow your network internationally and collaborate across the world. Interact, discover cultures, and tap into local expertise.

• 💰 Corporate bonus/SIP: All Guardians are eligible for our annual bonus scheme or sales incentive plan.

• 📚 Learning: We support your continuous growth by providing access to 2 learning platforms, where you can learn at your own pace.

Next Steps:

Apply by clicking on the following link, we wish you the best with your application. Our Guardian promise is to keep in touch to arrange the next stage should your application meet the position's requirements, or provide a gentle update if you have been unsuccessful at this time. Welcome to the future of work!